We have 20 years of experience in simplifying sales processes through advanced quotation solutions.

From Manual Processes to Efficient Sales:
How Bitou Saves Time and Reduces Errors with vloxq CPQ

The Challenge: Time-consuming manual work and high risk of errors

Bitou is a leading provider of team-building and corporate event experiences in Germany. The company designs tailored events that strengthen collaboration andengagement within organizations. As their customer base grew and demandsincreased, the need to streamline internal processes became clear, especiallywithin sales.

Before implementing vloxq, Bitou’s quote creation process was slow and manual. Each quote took up to an hour to prepare, often relying on Excel lists and manual data entry into the CRM, a setup prone to mistakes and inefficiencies.

– "We used Excel lists that were error-prone and spent a lot of time manually transferring information to our CRM," says Pia Neugebauer, CEO at Bitou.

After introducing HubSpot as their new CRM system, the team realized they needed a quoting solution that could integrate seamlessly and that’s when they discovered vloxq.

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The Solution: A flexible CPQ tool with deep HubSpot integration

Bitou explored alternative solutions, but vloxq stood out thanks to its strong and flexible integration with HubSpot. It was important for the team that the solution could handle complex product configurations and automate the quoting workflow directly within their CRM.

– "The other solution we considered couldn’t match the level of integration with HubSpot that vloxq offers,"Pia explains.

The decision process was quick, just two weeks, and the implementation went smoothly with strong support from the vloxq team.

– "We received fast and helpful support throughout the entire process, both via the support chat and direct contact with the team. That made a big difference," she adds.

The Results: 75%faster quoting and 70% fewer errors

Today, vloxq is fully integrated into Bitou’s daily sales workflow. The quoting process is not only faster, it’s also more reliable and easier to customize.

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• Time savings: Quote creation has been reduced from 1 hour to just 15 minutes, a 75% improvement
• Fewer errors: Errors in quotes have decreased by up to 70%, thanks to structured templates and automation
• Higher productivity: The sales team works faster and more efficiently, with fewer manual steps

– "We can create quotes much faster and with better quality. It’s easier, quicker, and requires less manual input," says Pia.

The biggest benefit? A flexible, scalable solution that supports both the sales team and the company’s growth.

Looking Ahead: A solution that grows with the business

Bitou is very satisfied with vloxq CPQ and sees itas a key part of their continued growth. The seamless integration with HubSpot, flexibility, and fast support make vloxq an essential tool in their sales operations.

– "We’re very happy with vloxq CPQ, it’s a solution that truly makes a difference for our sales team, and we look forward to continuing with it as our business evolves," Pia concludes.

Comment from vloxq CPQ

- We’re incredibly grateful that HubSpot’s Solution Engineers recommend us to their clients. Here’s a great example of how a customer is getting even more value from their HubSpot CRM! - Wilma Eriksson, Co-founder & CEO vloxq CPQ